BOarchiv

External archive for businesses and institutions

Document archiving, digitization, and shredding for businesses and institutions

Secure storage, fast document retrieval, pickup, and digitization with a strong focus on GDPR and legal procedures.

  • Document pickup
  • Secure storage
  • Digitization & OCR
  • GDPR
  • Retrieval within 24 h
Request a quote
Response time
within 24 hours
Shipment insurance
up to CZK 1,000,000
Warehouse
Class A, 24/7 CCTV
Trusted by
Accounting firmsLaw firmsConstruction companiesManufacturersMunicipalitiesPublic institutions

Services

Complete document lifecycle management

From pickup through storage and digitization to certified shredding. One provider, one contract, one place that takes responsibility.

01 / 04

Document archiving

External storage of binders and archive boxes in a secured warehouse with full inventory.

  • Climate-controlled Class A warehouse
  • Inventory at the binder level
  • Retrieval within 24 hours
Detail služby
02 / 04

Document digitization

Bulk scanning and OCR, with the option of regular digitization of incoming mail.

  • Scanners up to A0 format
  • OCR and full-text search
Detail služby
03 / 04

Certified shredding

Secure destruction of documents per DIN 66399 with an issued shredding protocol.

  • Protection class P-4 and P-5
  • Shredding protocol for every job
  • Stationary shredding
Detail služby
04 / 04

Document pickup

In-house logistics with our own vehicles, GPS tracking, sealed transport containers, and a handover protocol.

  • In-house vehicle fleet
  • GPS shipment tracking
  • Sealed transport containers
  • On-site handover protocol
Detail služby

How it works

A simple five-step process

A standardised sequence with clear deliverables and inventory at every stage. No improvisation.

  1. 01

    Contact

    Request, brief consultation, and a no-obligation tailored estimate.

  2. 02

    Document pickup

    Pickup by our own logistics in sealed transport containers.

  3. 03

    Cataloguing and labelling

    Labelling, metadata capture, entry in the system.

  4. 04

    Storage or digitization

    Secure storage or scanning per the contract.

  5. 05

    Return or shredding

    Per the retention period: return, archive handover, or shredding with a protocol.

  • GDPR
    Procedures and contractual documentation in line with Regulation 2016/679.
  • Secured warehouse
    Class A, intrusion alarm, monitored security, humidity and temperature control.
  • Access controls
    Multi-step authorisation, audit trail of every movement.
  • CCTV system
    24/7 recording with 90-day retention, no blind spots.
  • Insurance
    Liability and shipment insurance up to CZK 1,000,000.
  • Retention periods
    Tracking of shredding deadlines per Czech Act No. 499/2004 Sb.
  • Shredding policy
    Tailored shredding policies and methodology for your organisation.
  • Legal procedures
    Certified DIN 66399 shredding, audit-ready protocols.

Pricing

Transparent pricing

Price list for the most common records-centre services. We prepare the final quote individually, based on volume and storage duration.

ServiceDescriptionUnitPrice excl. VATPrice incl. VAT
Archive intakeStorage registration1 lm200.00 CZK242.00 CZK
Document storagePer linear metre (lm) / day of storage1 lm1.14 CZK1.38 CZK
Document retrievalWithin 3 business days1 pc100.00 CZK121.00 CZK
Express retrievalFast on-call service1 pc150.00 CZK181.50 CZK
Personal deliveryWithin the Ostrava area—500.00 CZK605.00 CZK
Personal pickupWithin the Ostrava area—FreeFree
Scanning 1× A4One document page1 page3.50 CZK4.24 CZK
Future client shreddingDisassembly, sorting and shredding1 lmFreeFree
Shredding of stored documentsShredding protocol, list of discarded documents—180.00 CZK217.80 CZK
Shredding without storage – binderDisassembly, sorting and shreddingpc30.00 CZK36.30 CZK
Shredding without storageDisassembly, sorting and shredding1 lm400.00 CZK484.00 CZK
Transport for shredding onlyVankm25.00 CZK30.25 CZK
Transport for records-centre clientsVankmFreeFree
External transportLarge archives – external carrier—IndividualIndividual
Archive box (320×302×297)—pc33.00 CZK39.93 CZK

* Prices are shown excl. and incl. VAT (21%). The final quote is always individual, based on the volume and scope of services.

Request a custom quote

Professional management

  • 01 / Volume
    48,700+
    Binders under active management
  • 02 / Accuracy
    99.98%
    Successful document retrieval
  • 03 / Time
    < 24h
    Standard retrieval time
  • 04 / Clients
    320+
    Businesses, municipalities, institutions

FAQ

Frequently asked questions

If you have a specific scenario, get in touch. We will prepare a no-obligation quote tailored to your volume and document types.

Ask a question

Standard retrieval is within 24 hours of the request; the express mode allows same-business-day retrieval. For digitized documents, retrieval is instant via the search interface.

Contact

Let's start with a no-obligation consultation

Tell us what you need to store, digitize, or shred. We will get back to you within 24 hours with a proposed solution.

BOarchiv

Commercial records centre for businesses, municipalities, and institutions.

Phone
+420 770 100 307
Mon–Fri 6:00–18:00
Email
cani@boarchiv.cz
We respond within 24 h
Company ID
07846479
VAT ID CZ07846479
Address
Tovární 537/8, 709 00 Ostrava
Warehouse: by arrangement, client access only

Request a quote

Fill in the form and we will get back with a proposal within 24 hours.

We respond within 24 hours · No obligation